Abstract Presenter Information

Congratulations on being accepted to present at the Indigenous Health Conference.

For detailed information relevant to your digital presentation, please choose the appropriate section:

Please refer to the Program Agenda for the date and time of your presentation once that information becomes available.

Important Dates

  • Notification of Acceptance:
    Wednesday, September 9, 2020
  • Presenter Response Deadline:
    Monday, September 21, 2020
  • Presenter Registration Deadline:
    Friday, October 2, 2020
  • Presentation Submission Deadline:
    Monday, November 16, 2020
  • Conference Dates:
    Thursday, December 3 – Saturday, December 5, 2020

Important Information for All Presenters

Copyright

Content for PowerPoint presentations, websites and printed materials should not contain copyright-protected work. However, if the materials are deemed essential, the application of Fair Dealing may apply.

For further assistance in considering the application of the fair dealing exception in any given case, please consult the University's Fair Dealing Guidelines.

If it is still unclear whether a particular use is likely to constitute fair dealing, please contact the University of Toronto Scholarly Communications and Copyright Librarian, at copyright@library.utoronto.ca for assistance.

Patient Confidentiality

A reminder that all presentations must comply with patient confidentiality agreements. Patient names should not be used, and images must not contain identifiable features (e.g., institutional location of scan, date of scan, patient date of birth, MRN, photography that shows facial or other identifiable features etc.).

Conflict of Interest Disclosure

It is the policy of the University of Toronto, Faculty of Medicine, Continuing Professional Development to ensure balance, independence, objectivity, and scientific rigor in all its individually accredited or jointly accredited educational programs.

Speakers and/or planning committee members, participating in University of Toronto accredited programs, are expected to disclose to the program audience any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the continuing education program. This pertains but is not limited to relationships within the last FIVE (5) years with not-for-profit organizations, pharmaceutical companies, biomedical device manufacturers, or other corporations whose products or services are related to the subject matter of the presentation topic.

The intent of this policy is not to prevent a speaker with a potential conflict of interest from making a presentation. It is merely intended that any potential conflict should be identified openly so that the listeners may form their own judgments about the presentation with the full disclosure of facts.

It remains for the audience to determine whether the speaker's outside interests may reflect a possible bias in either the exposition or the conclusions presented.

Digital Workshop Presentations

To help prepare you for your session and familiarize yourself with the platform and its functionality, we will be holding Conference Platform Orientation and Technical Rehearsal Meetings lead by one of our Technical Directors.

To facilitate the scheduling of the Orientation and Rehearsal meetings, please respond no later than Monday, November 9th, to the doodle link sent to your attention on Wednesday, November 4th. Based on your doodle calendar choice, you will receive an invite with a link for your meeting.

A friendly reminder:

Format: Digital Workshops are a total of 60-minutes (a 45-minute interactive presentation with audience engagement plus a 15-minute Q & A).

Session Delivery: Digital Workshop Presentations will be delivered live via a video conferencing tool (ClickMeeting) to attendees on the digital conference platform. All presenters will be required to meet with CPD staff for an orientation session in November to discuss their session plans, undergo necessary equipment testing, and address presenter concerns.

Moderator & Technical Director: Each session will have a Moderator who will introduce the presentation title, ask the presenter(s) to introduce themselves briefly, and moderate the Q & A at the end of the session. Also, a Technical Director will be present during the entire presentation to assist in the session's running.

Presentation Slides: Please submit your presentation slides by Monday, November 16, 2020, for testing and upload onto the conference platform. We will only accept PowerPoint slides in 16:9 format. Presentations cannot include animations, if you wish to share a video, you must send this to us separately. All presentations are required to begin with Disclosure and Learning Objectives slides.

Timing: Please keep to the time allotted. The Session Moderator will warn you at the 5-minute and 1-minute remaining marks approaching the session's end. Presentations are not permitted to run into the allotted Q & A time.

How to upload your abstract Instructions

Send your presentation by file sharing service WeTransfer

WeTransfer instructions

  • Email to: facmed.registration@utoronto.ca
  • Your e-mail: enter.your@email.here
  • Message:
    Digital Workshop Presentations
    Title of Abstract
    Author: First Name Last Name

Digital Oral Presentations

Important: Presentation Submission: Monday, November 16, 2020

Technical Test: For date and time please refer to the e-mail sent to your attention on Wednesday, November 4th

Format: Digital Oral Presentations are a total of 10-minutes (a 10-minute pre-recorded presentation followed by a 5 min moderated Q&A).

Session Delivery: Digital Oral Presentations will be delivered via a pre-recorded video with a live group Q & A via a video conferencing tool (ClickMeeting) to attendees on the digital conference platform.

How to upload your presentation

Send your presentation by file sharing service WeTransfer

WeTransfer instructions

  • Email to: facmed.registration@utoronto.ca
  • Your e-mail: enter.your@email.here
  • Message:
    Digital Oral Presentations
    Title of Abstract
    Author: First Name Last Name

Pre-recorded digital oral presentation format:

  • PowerPoint presentations have to be converted into a video accompanied by a audio recording
  • PowerPoint slides must be in 16:9 format
  • PowerPoint Presentations must not exceed 10 minutes
  • We recommend to include the following slides into your PowerPoint presentation:
    • Title, authors and abstract (any acknowledgements can go in this slide as well)
    • Methods
    • Results (results may be presented in table or graph form; authors are encouraged to refrain from delivering results both in text and table/graph format)

Windows PowerPoint Presentation Tips & How-To:

Mac PowerPoint Presentation Tips & How-To:

Moderator & Technical Director: Each session will have a Moderator who will introduce the presentation title and moderate the Q & A at the end of the session. In addition, a Technical Director will be present during the entire presentation to assist in the running of the session. To help prepare you for your session and familiarize yourself with the platform and its functionality, we will be holding Conference Platform Orientations and Technical Rehearsal Meetings lead by your Technical Director Thursday, December 3 at 1045 hours. A link to your technical rehearsal will be forwarded to you closer to the date.

Presentation Videos & Slides: Please submit your presentation video and slides by Monday, November 16, 2020 for testing and upload onto the conference platform. All presentations are required to begin with Disclosure and Learning Objectives slides.

Timing: Please keep to the time allotted. Videos running longer than 10-minutes will not be accepted.

Digital Poster Presentations

E-poster Presenter Details

  • Digital poster presentations will be displayed for the entirety of the conference
  • Suggested attendee viewing times include pre-conference, lunch, and during the breaks
  • Posters will be located in the virtual poster hall of the conference platform
  • Submission deadline Monday, November 16, 2020
  • All presentations are required to begin with Disclosure and Learning Objectives slides.

You may choose either E-poster formats:

  1. Traditional Poster Abstract in PDF format or
  2. Digital Poster Presentation in a pre-recorded presentation format*

Traditional Poster Abstract:

  • Abstracts must fit on one page in portrait style (11” wide x 17” high)
  • Posters will be submitted in PDF format
  • Abstract must include:
    • Title, authors and abstract
    • Methods
    • Results (results may be presented in table or graph form; authors are encouraged to refrain from delivering results both in text and table/graph format)
    • Conclusion
  • Digital Poster Presentation:

    • 3-minute (maximum) pre-recorded PowerPoint presentation exported into mp4 video format
    • Slides may be accompanied by an audio walkthrough/explanation (optional)
    • Slides must be in 16:9 format
    • Presentations must not exceed four slides nor exceed three minutes
    • Presentations must follow the following format:
      • Slide 1: Title, authors and abstract (any acknowledgements can go in this slide as well)
      • Slide 2: Methods
      • Slide 3: Results (results may be presented in table or graph form; authors are encouraged to refrain from delivering results both in text and table/graph format)
      • Slide 4: Discussion

    Windows PowerPoint Presentation Tips & How-To:

    Mac PowerPoint Presentation Tips & How-To:

    How to upload your presentation

    Send your presentation by file sharing service WeTransfer

    WeTransfer instructions

    • Email to: facmed.registration@utoronto.ca
    • Your e-mail: enter.your@email.here
    • Message:
      Digital Oral Presentations
      Title of Abstract
      Author: First Name Last Name